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<h1 class="style13">Fundraising Steps: An outline of Successful 
Fundraising  Steps</h1>
<p align="left"><span class="style8">Step 1:&nbsp; 
Meeting(s)<strong>:</strong></span><span 
class="style2"><span class="style3"><span 
class="style5"><span class="style6"><span 
class="style3"><span class="style5"><strong>&nbsp; 
</strong>Setup a  meeting with your group. During this meeting 
complete the following steps:<br />
<span class="style8">Develop a game plan that details every facet 
of your program </span><br />
      Set Clear Financial 
Goals</span></span></span></span></span></span></p>
<div
 class="style4" align="left">
<ul type="disc">
<li>Determine Firm Start and Ending       Dates: &nbsp;Fund 
Raising efforts usually       continue for at least two weeks. Anything 
more than 2 weeks can be       counter-productive. </li>
<li>Attach a detailed cover       letter with each order form 
instructing the sellers to neatly fill out       their forms with their 
name and phone number as well as the buyer’s       
information.</li>
<li>Go over forms with leaders and volunteers and answer       
their questions. Have them fill in the necessary information including  
     dates and phone numbers. Create excitement and emphasize that the 
sale is to       raise money for the benefit of the group.&nbsp; 
</li>
<li>Organize a team of volunteers.&nbsp; 
</li></ul></div>
<p class="style4" align="left"><strong class="style8">Step 
2:&nbsp; Hold a &quot;kick-off&quot; rally,</strong> 
which educates the kids on the  fundraising programs, and build 
enthusiasm to reach fundraising goals. &nbsp;&nbsp;</p>
<div class="style4" align="left">
<ul type="disc">
<li>Communicate Clearly Before,       During And After The Program
 Is Put In Place.&nbsp; </li>
<li>A good attitude = better       
success.</li></ul></div>
<p class="style4" align="left"><strong class="style11">Step 
3:&nbsp; Monitor progress</strong> and provide encouragement 
and  incentives to keep the kids motivated.&nbsp; <br />
<br /><strong class="style11">Step 4:&nbsp; 
Ordering:&nbsp; </strong>The day  after the sale ends, add up 
all of the groups order forms and contact&nbsp; Travel Vacation 
Vouchers to place the  Vacation Certificate order. </p>
<div class="style4" align="left">
<ul type="disc">
<li>Have them tally the forms prior to turning them       
in.&nbsp; </li>
<li>Arrange your forms       alphabetically once 
finished.</li>
<li>Triple-check all monies and       orders before calling in or 
sending your order to Fun Time Fundraising. </li>
<li>Trust us, this will save you       a big headache if your 
orders are correct. </li>
<li>Always keep copies of the       order forms before you send 
them to Travel Vacation Vouchers.</li></ul></div>
<p class="style4" align="left"><span 
class="style11"><strong>Step 5:&nbsp; Delivery 
Date:</strong></span><strong>&nbsp; 
</strong>The delivery date should be scheduled when you first 
setup  your Fundraiser with us. Delivery is  made within 2 weeks of the 
order date. </p>
<div class="style4" align="left">
<ul type="disc">
<li>Recruit Adult Volunteers       Ahead Of Time.</li>
<li>A personal thank you letter       by the students can't hurt. 
</li>
<li>Enjoy the fruits of your       labor and start thinking of 
ways on improving your next fundraiser.</li>
<li>Have Fun!</li></ul></div>
<p class="style4" align="left">The key  to fundraising success is 
to establish clear fundraising goals and set firm  deadlines for 
reaching those goals. Identify what you need, how much money is  
required and how long it will take to get it. Otherwise, your 
fundraising  activity can be never-ending. So simply set beginning and 
ending dates for all  fundraising projects. That way everybody knows 
that there will be closure and  things won't drag on.</p>
<p class="style10" align="left">Fundraising Tips:</p>
<h3 class="style12" align="left">Best To Do Fewer  Fundraisers- 
And Do Them Well</h3>
<p class="style4" align="left">Most  fundraising companies who 
work with organizations to raise money agree that,  with fundraising, 
less can be more. Not only should schools and school groups  be watchful
 of their own fundraising efforts, many advise that it is good practice 
 to know what other groups in the area are doing to raise 
money.</p>
<h3 class="style12" align="left">Avoid Duplicating  Another 
Group's Fundraiser</h3>
<p class="style4" align="left">Today  children and their parents 
are fundraising for their schools in addition to  raising money for 
other groups. So it's important to know what, where, when and  how 
others are doing in fundraising. The last thing you want to do is 
duplicate  the efforts of others and over saturate the community. You 
are only hurting  each other. Some groups plan at least one year in 
advance so that they can coordinate  fundraising efforts with 
neighboring teams, schools and other groups (church,  scouts, etc.) who 
may be selling in the community at the same time.</p>
<h3 class="style12" align="left">Product Quality Does  
Count</h3>
<p class="style4" align="left">The old  saying &quot;You get 
what you pay for&quot; is true for fundraiser campaigns  and they're
 fundraising products. The quality of the product you sell to your  
supporter is a direct reflection of your group. It will also have a 
direct  effect the next time you do any fundraising. Higher quality 
fundraising products will  leave people with a positive image of your 
cause. It will also make your  current and next fundraiser easier 
because supporters will be eager to buy from  you, resulting in higher 
profit.</p>
<h3 class="style12" align="left">No Money Down  Fundraisers 
</h3>
<p class="style4" align="left">Is your  group short on funds to 
buy fundraising products up-front? Choose an  order-taker fundraiser. 
Selling Vacation Certificates is the perfect  solution.&nbsp; 
Getting an order-taker  fundraiser started costs you nothing. Take your 
orders, collect your money  up-front and then place your order with 
Travel Vacation Vouchers. A simple way  to raise funds without putting 
any money up-front.</p>
<p class="style12" align="left"><strong>Cost and 
Returns</strong></p>
<p class="style4" align="left">The more  you sell the more you 
profit! Our Vacation Certificates are shipped directly to  your 
buyers.<br />
<br />
      A  Vacation Certificate cannot be returned after Fund Raiser 
Sponsor receives  their profits or if there is any damage or writing 
upon them.&nbsp; </p>
<p class="style10" align="left">Getting Your Fundraiser 
Noticed</p>
<p class="style4" align="left">&quot;If  you run it they will 
come...&quot; Not quite. Don't assume that everyone will  find out 
about your fundraiser. Get the word out ahead of time and make it as  
visible as possible.</p>
<p class="style4" align="left"><strong class="style12">Get 
Your Fundraiser Advertised Or  Publicity</strong></p>
<ul class="style4">
<li>
<div align="left">        Alert community about fundraiser. 
</div></li>
<li>
<div align="left">        MOST  important is that people know 
about your fundraising event. Be sure to make the  message clear: WHO 
it's for, WHAT it's for, WHEN, WHERE and HOW much you are  trying to 
raise.&nbsp; </div></li>
<li>
<div align="left">Use local radio station  community spots, 
community paper, school and church newsletters, local TV, posters  and 
flyers. Publicize your fundraiser on the local radio and televisions  
stations explaining why you are raising money&nbsp;  these are 
called PSA’s (public service announcements) and they are  usually free 
to non-profit associations.&nbsp;  </div></li>
<li>
<div align="left">Make daily announcements over the PA, in 
newspapers, and on bulletin  boards regarding your group and individual 
goals, why you are raising the  money, and when everything is to be 
turned in.</div></li></ul>
<p class="style4" align="left"><strong class="style8">Pick A
 Central And Well Known  Location</strong><br />
      Pick a  location that everyone knows by name, just directing to an
 address will reduce  your attendance. Also pick a location that can 
handle the requirements of your  fundraising event as well as 
crowds.</p>
<p class="style4" align="left"><strong class="style8">Choose
 The Right Day</strong><br />
      For a  Full Day Sale Effort; Saturdays are usually best. Most 
people are not working  and have less family or religious events to 
attend. Also check your calendar so  you're not competing with another 
big event or holiday. Better yet, try to set  up your fundraising event 
to take advantage of the other event's people  traffic.</p>
<p class="style4" align="left"><strong class="style8">Ask 
Trusted Volunteers To Help</strong><br />
      Make sure you get the commitment of your fundraising event 
volunteers.  Your fundraiser will fall short if you can't rely on your 
helpers. Have backup  volunteers lined up in case of absent 
helpers.&nbsp;  Parents can help by selling at the office and to 
friends.</p>
<p class="style10" align="left">Six Ways To Motivate  Your 
Fundraising Group</p>
<p class="style4" align="left">A little  motivation can go a long 
way. Motivate your group with prizes, prizes and more  prizes without it
 costing a lot!</p>
<h3 class="style12" align="left">Intangible Rewards</h3>
<p class="style4" align="left">Rewards  with no cash value are 
proven motivators and provide great entertainment. A few  examples 
include:</p>
<p class="style4" align="left"><strong class="style12">Pie  
Throwing</strong>: allow  the participants to throw cream pies at 
the organizers' faces if the goal is  reached! (you might not like this 
one but it usually gets the money raised)</p>
<p class="style4" align="left"><strong 
class="style12">Activity  of Choice</strong>: let  your group 
have an activity of their choice that replaces their normal schedule  
(for example: a free afternoon of sports activities in the school yard 
instead  of class)</p>
<h3 class="style4" align="left"><span 
class="style12">Raffles And Prize Draws:</span>&nbsp; For 
each  small goal attained (ex. for every 10 units sold or $100 in sales 
reached) the  participant gets their name put in the raffle for various 
merchandise. The more  they sell, the more times they can have their 
name put in the raffle and the  more chances they have to 
win.</h3>
<p class="style4" align="left"><span class="style12">Grand 
Prize For Your Top  Seller:</span>&nbsp; Reward  your top 
seller with a Grand Prize. It may be a portion of their vacations paid  
for.&nbsp; </p>
<h3 class="style4" align="left"><span 
class="style12">Rewards For Top Class or  
Team:</span>&nbsp; With  the amount of money that can be 
raised using vacation certificates…take a small  portion of the profits 
to reward your Top Sellers or Top Group Sellers.</h3>
<p class="style4" align="left">This is a  great way to motivate 
team work in your group. If you're a small group, you can  create teams 
by putting your members in groups of twos, threes or fours. If  you're a
 school you can do it by class and if you're a league simply do it by  
team. You can offer the best selling group a free pizza party, a field 
trip  outing to the place of their choice... ask them what they'd like. 
Try an ice  cream social, everybody likes ice cream!</p>
<p class="style4" align="left"><span 
class="style10">Fundraiser Safety Tips</span><br />
      Child  safety in fundraising is our main priority. That's why we 
discourage any  student from selling door-to-door or selling to 
strangers. </p>
<p class="style7" align="left"><strong>Fundraising safety 
Do's and  Don'ts: </strong></p>
<div class="style4" align="left">
<ul type="disc">
<li>Be Safe &amp; Be Smart -- Use       your common sense. 
</li>
<li>Make a list of friends,       family, relatives, and neighbors
 to contact to avoid door-to-door sales. </li>
<li>Parents must be involved with       each fundraising activity.
 </li>
<li>Follow all the instructions       provided. </li>
<li>Make sure Mom and Dad have       approved who you intend to 
ask to support your group. </li>
<li>Ask your parents to take an Order       Form to work. 
</li>
<li>Use the telephone to call       family and friends to ask them
 to help your group by making a purchase. </li>
<li>Never allow children to carry       collected money unless 
accompanied by a responsible adult. </li>
<li>Use the buddy system - don't       sell alone. </li>
<li>Do not carry large amounts of       cash. </li>
<li>Never talk to strangers. </li>
<li>Never go out after dark. </li>
<li>Be       Safe!&nbsp; Avoid door to door       
sales.&nbsp; All fundraising efforts       should be supervised by 
parents or adults. </li></ul></div>
<p class="style10" align="left"><strong>Travel Vacation  
Vouchers Fund Raising Meeting  Agenda Form</strong></p>
<p class="style4" align="left">Name of  Organization:&nbsp;  
______________________________________________________</p>
<p class="style4" align="left">Name of  Team Leader:&nbsp;  
_____________________________________________________</p>
<p class="style4" align="left">Phone  Number:&nbsp;  
___________________________________________________________</p>
<p class="style4" align="left">Name of  Each Team 
Member:&nbsp;  
________________________________________________</p>
<p class="style4" 
align="left">_________________________________________________________________________</p>
<p
 class="style4" 
align="left">_________________________________________________________________________</p>
<p
 class="style4" 
align="left">_________________________________________________________________________</p>
<p
 class="style4" align="left">Purpose  of the Fund Raising 
Efforts:&nbsp; ___________________________________________</p>
<p class="style4" 
align="left">_________________________________________________________________________</p>
<p
 class="style4" align="left">Financial  Goals:&nbsp;  
___________________________________________________________</p>
<p class="style4" 
align="left">_________________________________________________________________________</p>
<p
 class="style4" align="left">Start  Date: 
_______________________________________________________________</p>
<p
 class="style4" align="left">Ending  Date:&nbsp;  
_____________________________________________________________</p>
<p class="style4" align="left">Date to  Place Order:&nbsp;  
_______________________________________________________</p>
<p class="style4" align="left">Fax Your  Order to:&nbsp; 
_________________________________________________________</p>
<p class="style4" align="left">Date for  Delivery:&nbsp;  
_________________________________________________________<br />
      (Triple  check your order)</p>
<p class="style4" align="left">Delivery  Volunteers:&nbsp;  
_______________________________________________________</p>
<p class="style4" 
align="left">________________________________________________________________________</p>
<p
 class="style4" 
align="left">________________________________________________________________________</p>
<p
 class="style4" align="left">Date of Kick-Off  Rally:&nbsp;  
________________________Where:&nbsp;  
______________________</p>
<p class="style4" align="left">&nbsp;</p>
<p class="style4" align="left">&nbsp;</p>    
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